Privacy and Security Policy
This Privacy and Security policy sets out how Track Dynamics Ltd uses and protects any information that you give Track Dynamics Ltd when you use the website, emails or telephone.
Track Dynamics Ltd is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, emails or telephone and when you communicate electronically with us, you can be assured that it will only be used in accordance with this privacy statement.
About this Policy
Our policy information is contained below and provides a detailed explanation as to how we may use your personal information provided to us or any we collect through legal means. Track Dynamics Ltd may change this policy by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 18th December 2019.
Key Definitions in our Policy
"Personal data" means any recorded information we hold about a person from which they can be identified. It may include contact details, and other personal information. "Processing" means doing anything with the data, such as accessing, disclosing, destroying or using the data in any way.
Our Key Data Protection Principles
We recognise the need to treat personal data in an appropriate and lawful manner. We will comply with the data protection principles in the Data Protection Act 1998 as updated and by the General Data Protection Regulation (EU2016/679) (Data Protection Legislation), which say that personal data must be:
- Processed lawfully, fairly and in a transparent manner
- Processed for limited purposes and in an appropriate way
- Adequate, relevant and not excessive for the purpose for which it is processed
- Accurate and kept up to date
- Kept no longer than is necessary for the purpose
- Processed in a manner which ensures appropriate security to prevent against accidental loss, destruction or damage
We will also ensure that any processing of personal data will be in line with the rights of the individual. We have set out these rights in more detail below.
How We Will Collect and Use Personal Data
Our website provides a system in order to use and receive the full benefit of our related services, and some personal data will need to be collected and processed. The website cannot be used or will be ineffective without this information.
The information we will collect will include information provided to us by you and may include a person’s name, address, and contact details.
When accessing our website or other device or application, we may also collect traffic data, weblogs, location data and other information that is submitted through the use of our website or related applications.
Fair and Lawful Processing
It is necessary for us to process this personal data in order for us to operate the Website and to perform our obligations to you as part of our services. We will process personal data where you have given your consent or where the processing is necessary to comply with our legal obligations and for our legitimate interests or the legitimate interests of others.
Processing for Limited Purposes, Our website operates so you can access products that are for sale
Track Dynamics Ltd will only process personal data for the specific purpose of effectively operating our website and to let you know about any changes to our services.
If Track Dynamics Ltd need to process personal data for any other reason we will notify you, unless otherwise permitted by the Data Protection Legislation.
Adequate, Relevant and Non-excessive Processing
Personal data will only be processed to the extent that it is necessary for the specific purposes set out in the policy or as otherwise notified to you.
We will keep the personal data we store accurate and up to date. Data that is inaccurate or out of date will be destroyed. Please notify us if personal details change or if you become aware of any inaccuracies in the personal data we hold about you.
We will not keep personal data for longer than is necessary for the purpose for which we are processing it and to be able to offer aftersales care such as warranty returns. This means that data will be destroyed or erased from our website when it is no longer required.
Processing in Line With Individuals’ Rights
All Individuals have the right to:
- Be informed about the personal data we hold about them and why we are processing it
- Request access to any personal data we hold about them
- Request inaccurate data is amended and updated
- Request the personal data is erased or restrict processing of that data
- Object to processing of personal data and to prevent the processing of data for direct-marketing purpose
- Prevent processing that is likely to cause unwarranted substantial damage or distress
- Object to any decision being taken solely by a computer or other automated process
Data Security and Storage
We will ensure that appropriate measures are taken against unlawful or unauthorised processing of personal data, and against the accidental loss of, or damage to, personal data.
We have in place procedures and technologies to maintain the security of all personal data from the point of collection to the point of destruction. We will only transfer personal data to a third party to enable us to complete the service we have offered, this will include suppliers and/or couriers.
Maintaining data security means guaranteeing the confidentiality, integrity and availability (for authorised purposes) of the personal data.
All information you provide to us is stored on secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential.
Providing Information to Third Parties
We will not disclose your personal data to a third party without your consent unless we are satisfied that they are legally entitled to the data or to be able to supply the services that we offer, the data may be passed to suppliers/couriers to complete the services that we offer. In the event we sell any business or assets, we may need to disclose personal data to the prospective buyer of such assets. Where we do disclose your personal data to a third party, we will have regard to the requirements of the Data Protection Legislation.
Circumstances may arise when we may need to gather information about your computer or device to help provide appropriate services or products to you. The data gathered is solely statistical data which will not be shared with anyone.
Cookies are used to collect general online usage by using a cookie file. If used, this cookie file is downloaded without prompting. It will be placed on your hard drive with information transferred to the hard drive allowing the cookies to be used for data collection.
We welcome you and hope you do not hesitate to make any queries or comments or requests regarding this Privacy and Security Policy. To do so, please contact us at firstname.lastname@example.org